Roles & Responsibilities
- Preliminary study of the enquiry and the basic scope of supply & concept of system
- Understand clients requirements and basis for the system design and selection.
- Detailed study of relevant documents like Technical specifications, Scope of supply, Exclusion, testing
and documentation requirements, etc.
- Planning, organizing & time management to submit techno-commercial offer to Sales Dept. as per the
offer submission schedule.
- Sub-supplier correspondences and sourcing- (Vendors Communications)
- Sending enquires of major critical components/ items to sub-vendors (according to clients approved
vendor list or Intergraph preferred makes)
- Internet web search to get detail information to meet client's requirement / to search the new supplier
for critical items.
- Obtain offers from sub-vendors within the shortest span of time.
- Technical & commercial evaluation of sub-suppliers offers for the major critical components/ items to
ensure that the received offer follows clients specification & process requirement.
- Detailed cost estimation
- Cost estimation of the system, insuring all items are covered in the costing part.
- Cost estimation of overheads, services/ manpower required to execute the offered system/ project.
- Preparation of detailed techno-commercial offer along with compliance/ deviation statement.
- Prepare technical offer including deviations/ clarification/ important notes, scope of supply & work,
equipment specifications and exclusions.
- Prepare commercial offer including price break down and optional prices as per the clients requirements
along with payment terms and conditions, delivery schedule, domestic/ foreign field service policy &
other necessary like performance/ equipment warranty, offer validity & confidentiality agreement.
- Prepare dully filled compliance statement, quotation request check list (as per client's requirement)
- Review the project with the Sales Manager for comments and approval
- Submit the Techno-Commercial offer
- Techno & commercial clarification with the client (after evaluation by client)
- Reply to the Technical Queries (TQ) that is raised by the client.
- Provide all necessary information/ documents to the client to get the technical approval on submitted
proposal.
- Attend technical meetings with the clients
- Prepare revised techno-commercial offer in line with the till-date correspondence (all TQ Reply) with
client.
- Attend technical meeting/ conference calls with clients.
- Post Order Correspondence with Internal team members
- Prepare handover report for the awarded project.
- Prepare rationalized internal proposal including all updated correspondences with the client & sub-
supplier.
- Prepare estimation sheet.
- Handover of the internal proposal, handover report & estimation sheet to the project team for further
execution of the awarded project
- Attend project kick-off meetings
- Assist the project & procurement team during the execution of the project.
- Proposals Management System
- Update the proposals status/ record on regular basis.
- Develop company's database related to all key information & Sub-suppliers offer
- Prepare the database of sub-supplier Quotation of each item/component-
- Prepare detail Notes on the key information / new technology.
- Update product catalogues.
- Proposals Planning
- Planning of various proposals based on Priority/ Urgency.
- Maintain and update proposal plan and prepare monthly / weekly report.
Knowledge, Skills & Ability
- Proven track record of tendering work.
- Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data
- Ability to work on own initiative and take responsibility for timely and accurate submission of proposals / tenders.
- Ability to prioritize the workload Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
- Willing to travel when required.
- Clear and effective oral and written communication skills in English language.
- Oral Communication Speaks, clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings
- Written Communication Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
- Excellent knowledge of Microsoft office packages viz., Word, Excel, PowerPoint, Visio and Project.
- Flexibility in switching between different types of tendering duties on a daily basis.
- Quality Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; Monitors own work to ensure quality.
- Hands-on mentality.
- Team player openness to others` views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed
- Pleasant disposition with the capability to be authoritative when necessary.
- Organized and proactive.
- Attendance/Punctuality Consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time
- Strong co-ordination, organization and liaison skills with the ability to seek and gain consensus solutions to complex issues.
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